As board membership continues to become geographically
dispersed, and as the fiduciary responsibilities of Corporate Secretaries and
Directors increase, ensuring you have a board portal solution (such as Directors Desk) with ‘Presenter Mode’
functionality is crucial. Presenter Mode allows an individual to control
meetings and sequence documents to be reviewed by the larger group. Today, many
Directors and executives rely on mobile devices to view Board materials,
conduct votes, and communicate with other members of the Board, especially as
Board and Committee meetings are more frequently held ‘virtually’ via
conference call. Presenter Mode enables full participation in the meeting
by any Board member, anywhere in the world, via apps for the iPad and Windows
tablets. Meeting expenses are drastically reduced with regard to travel
as well as the cost of printing, binding and shipping hard-copy meeting materials.
Directors simply join a conference call and log into the app on their tablet,
and follow along with the presentation of the document as it is controlled by
the Presenter (Presenter controls can also be handed off from one user to
another). The need to fill the boardroom with computer and a projector,
and conduct a WebEx, is removed.
Directors Desk Presenter Mode offers additional benefits to the Board
and the Board support team, including:
- Ability to make your own private annotations on documents via the app, even while following a presentation. Notes and annotations sync seamlessly between mobile devices and the web application.
- Conduct more efficient meetings, as all board members are literally on the same page, controlled by the Presenter.
- Enhanced security and control over meeting information, and the peace of mind that meeting materials can be remotely deleted from a tablet should it be compromised.
- Improve meeting participation and communication between geographically dispersed Directors and those in the boardroom.
When choosing a board portal solution, be sure that this functionality is included with your iPad and Microsoft tablet applications. This unique functionality will help ensure that your meetings run smoothly, that the presenter has full control over the meeting and materials, and that no matter where your board members may be located, they have the most current information at their fingertips, in real time.
To learn more about Directors Desk Presenter Mode functionality, contact us today.
